Secretariat Support Intern

About the role

The UNFPA Equatorial Guinea Country Office is looking for a Secretariat Support Intern in Malabo. The intern assists with routine administrative, organizational and information-management tasks that support the Representative's Office, receives regular guidance and feedback, and reports to the Assistant Representative. Duties involving sensitive information are done under close supervision.

Key responsibilities

• Organize meetings and appointments, including schedules, invitations, attendance lists, meeting files and logistical follow-up
• Prepare, format, proofread, scan and file correspondence, briefing materials, presentations and administrative documents
• Maintain electronic and physical records, contact lists, calendars and document-tracking tools
• Help prepare meeting agendas and draft notes or action points for the supervisor
• Receive and route calls, visitors and correspondence professionally
• Compile background information and supporting documents for meetings, missions and events
• Track deadlines and follow-up actions using office tools, without approval or decision-making authority
• Provide basic logistical support for workshops, official visits and Country Office events

Required profile

• Enrolled in a first university degree (at least one full academic year completed) or a postgraduate programme, or recently graduated and able to start within one year
• Or enrolled in, or recently completed, a recognized second-level vocational training programme in administration, secretarial studies, executive assistance or office management
• Fluent in written and spoken Spanish; working knowledge of English or French is an asset
• Interest in international development and UNFPA's mandate, and ability to work in a multicultural environment
• Integrity, discretion, initiative, attention to detail and adaptability

Required skills

• Good command of Microsoft Word, Excel, PowerPoint and email/calendar tools
• Experience in administrative support, customer service, records management, event organization or volunteering is desirable

What we offer

• A competitive net salary plus health insurance and other benefits as applicable